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Top 10 Tips to Achieve Software Budget Approval

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Posted on 01/15/2015

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CoverSheet10 Tips to Achieve Budget Approval130x163You’ve discovered a new software application that will improve your business processes,  save your company money and make you and the rest of IT look like a hero. But someone else has to approve the purchase—and persuading stakeholders that the investment is in everyone’s best interests can be a tough sell.

We’re here to help. We’ve put together a white paper with 10 tried-and-true tips that will put on you the path of budget approval bliss. Here’s a preview.

Top 10 Tips to Achieve Budget Approval

1numberRemember that software use is not strictly a tech issue.

Companies often leave evaluation to the tech folks, but software use is not strictly a technology issue. It is a business issue that reflects your company’s vision and day-to-day operations. Early on, involve those outside of IT because:

  • You’re more likely to end up with software that the majority will agree is a need and not an extravagance.
  • Non-tech folks who give input early on are more likely to approve IT’s selection simply because they were part of the software selection process.

2numberDemonstrate the cost of doing nothing.

“Our generation was raised (fill in the blank), and we turned out okay.” Sound familiar? Businesses often use the same logic. They don’t understand how the current system is draining the company, and you have to explicitly show the cost of the status quo. You can show value in four steps:

  1. Spell out what your current solution is costing you. Lay out fairly obvious costs such as wasted time and lost customers, along with less quantifiable costs such as frustration leading to lower employee morale.
  2. Calculate the ROI of the new software. The vendor may be able to help by providing you with an ROI calculator. For an example, see Windward’s ROI calculator.
  3. Compare your current setup to the proposed solution. Show how the new software would lead to a better ROI. A significant difference between the two can be a powerful persuader.
  4. Back up your comparison with references. Ask the vendor for references who are willing to disclose—via phone call, case studies, testimonials, etc.—how switching software improved their bottom lines.

 Get the next 8 software budget approval tips!

For the full white paper and the rest of these handy tips, head to Top 10 Tips to Achieve Software Budget Approval.

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Author: Heidi V. Anderson

Heidi has been writing professionally about computers, technology and the Internet for more than 20 years. She lives in Vermont where she taps her maple trees for syrup and most of the year wishes it was just a little bit warmer out.

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